Getting professional team photos taken is easy(ish) when your whole team lives in the same city, but it’s a different story if your team works remotely!

Recently, a new client faced the same problem and asked us how we were able to get cohesive headshots for our team when we were spread out. 

I mean, what are you supposed to do when you need new, cohesive photos for your About Page but can’t gather everyone in the same place?

Here’s our secret: get creative and get really specific.

Here’s the exact guide, Savannah (our Senior Designer) gave our team to make DIY headshots look professional, cohesive, and like we actually planned this whole thing (because we did).

1. Get Clear on the Vision

Before you start snapping, know what vibe you’re going for. Our goal was a bright, unified, approachable look—think clean backgrounds, natural light, and everyone dressed like they belong on the same team (because they do).

We also wanted to give headshots a fun twist, so we asked everyone to take a photo of a silly face. (If you’re curious, you can check out ours here.)

2. Outfit Coordination (Without Being Matchy-Matchy)

To make sure the photos feel cohesive, ask your team to wear:

• Neutral colors (white, tan, navy)
• Or brand colors (in our case, blue or grey)

Avoid bold patterns, neons, or anything that might distract from your lovely face.

3. Use the Best Camera You’ve Got

A high-quality phone camera (like an iPhone) does the trick. Tell the team to skip the portrait mode and the filters. Consistency is much more important than any dramatic effects.

4. Frame It Right

• Have someone else take your photo (selfies just don’t hit the same).
• Make sure they hold the camera at eye level.
• You should be framed from the waist up with your head, shoulders, and arms all inside the frame.
• Take a few shots, smiling directly at the camera. Channel your inner LinkedIn-meets-friendly-Target-ad vibe.

5. Lighting and Location Matter

Here’s the magic formula?

• Outside on a cloudy day (soft light = flattering)
• Plain background that’s at least 10 feet behind you

Avoid clutter, walls with busy patterns, or any cute backdrops. A poorly placed item might look like it’s growing out of your head.

6. Take Plenty (Then Pick the Best)

Encourage your team to take a handful of shots so your designer can pick the one that works best. Sometimes the fifth one is the winner, after your smile stops looking forced and your arms finally feel less awkward.

Final Tip: Keep It Fun

Yes, these are professional headshots, but that doesn’t mean they have to be stiff. Keep the energy relaxed and remember—people want to see the real human behind the screen.

Whether you’re updating your About Page or building out team bios on social media, unified headshots can make your virtual team feel connected and cohesive.

And the best part? With this guide, you don’t need a studio or a fancy setup—just good lighting, clear direction, and a little coordination.

Need help creating a standout About page that actually reflects your people and your personality? That’s kind of our thing.

Request an appointment and we’ll figure out how to make your vision come alive!